Staff form an integral part of any business and business’ need to get the most out of employees without working them too hard. The secret is to ensure they are productive with their time.
So, how can leaders and managers improve employee productivity while still saving time?
To start with, each employee must have a clear and concise job description for their role within the business. This allows them to know what is expected of them and others within the business.
Also, having day-to-day activities systemised and monitored will help to ensure they are completed efficiently. An employee handbook or procedures folder will help with this. Also assigning Key Performance Indicators (KPIs) for each role will allow staff to focus on what is important to the success of the business.
Here are the top 10 things you can do to increase employee efficiency:
- Don’t be Afraid to Delegate –give responsibilities to qualified employees – you can’t do everything.
- Match Tasks to Skills – make sure the right person is doing the job.
- Communicate Effectively – should it be an email, phone call or face-to-face?
- Keep Goals Clear & Focused – ensure goals are SMART (Specific, Measurable, Attainable, Realistic and Timely) – to help keep employees motivated.
- Incentivize Employees – this can be via monetary or non-monetary incentives. Some examples are: Paid time off, take out for lunch/dinner, flex days, gift vouchers
- Cut Out the Excess – cut any smaller/unnecessary tasks from employees to free up time to focus on the goal
- Train & Develop Employees – train staff before assigning goals will free up time in the future correcting errors/answering questions.
- Embrace Telecommuting – allowing staff to login from home can help improve productivity lost due to illness/down time. It also prevents inefficiencies caused by interruptions.
- Give Each Other Feedback – holding performance reviews will help identify for staff where they are performing well and areas that need improvement.
- Think Big Picture – how will this help the business in the long run?
If you need help in planning out your staff needs, setting KPI’s or managing business performance, please contact us to find out how we help our clients improve their business profitability.